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Job Posting: Executive Assistant

Position: Executive Assistant
Location: Winnipeg, Manitoba
Company: POP CoLAB and Made Here Manitoba

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About Us:
POP CoLAB is a dynamic corporate team-building solutions and membership club that fosters creativity, play, and community. We offer workshops, events, and a supportive environment for individuals to explore their creative potential. Made Here Manitoba celebrates and promotes locally-made products, connecting artisans and entrepreneurs with a broader audience.
We are seeking an experienced Executive Assistant to join our team and support the operations of both POP CoLAB and Made Here Manitoba. If you are organized, proactive, and passionate about creativity and local entrepreneurship, we want to hear from you!
www.popcolab.ca / www.madeheremb.com
 

Job Description:

Key Responsibilities:

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Administrative Support:

  • Provide comprehensive administrative support to the executive team.

  • Manage calendars, schedule appointments, and coordinate meetings.

  • Prepare and edit correspondence, communications, presentations, and other documents.

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Sourcing and Procurement:

  • Assist in sourcing materials and supplies for POP CoLAB workshops and events.

  • Work with local vendors and suppliers to procure high-quality, sustainable materials.

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Grants and Funding:

  • Research and identify grant opportunities relevant to POP CoLAB and Made Here Manitoba.

  • Assist in the preparation and submission of grant applications and funding proposals.

  • Track grant application statuses and ensure compliance with reporting requirements.

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Program and Event Assistance:

  • Support the planning and execution of POP CoLAB programming and events.

  • Coordinate logistics, including venue setup, materials preparation, and attendee communication.

  • Assist in promoting events through various channels and ensuring a smooth attendee experience.

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Logistics and Operations:

  • Oversee day-to-day logistics, ensuring the smooth operation of both POP CoLAB and Made Here Manitoba.

  • Manage inventory, order supplies, and handle shipments and deliveries.

  • Coordinate with internal and external stakeholders to ensure operational efficiency.

Qualifications

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  • Minimum of 3 years of experience as an Executive Assistant or in a similar role.

  • Strong organizational and multitasking skills.

  • Excellent written and verbal communication abilities.

  • Proficiency in Microsoft Office Suite or Google Business Tools (Word, Excel, PowerPoint, Outlook) and other relevant software.

  • Experience with grants and funding applications is a plus.

  • Ability to work independently and as part of a team.

  • Passion for creativity, community building, and supporting local businesses.

Benefits

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Involvement in exciting projects and events that make a difference in the community.

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Professional Development:

  • Opportunities for professional growth and career advancement within the organization.

  • Access to workshops and training sessions aimed at skill enhancement and career development.

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Work-Life Balance:

  • Flexible working hours to accommodate personal and family needs.

  • Generous paid time off (PTO) including vacation days, sick leave, and holidays.

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Community and Networking:

  • Engage with a vibrant community of creative professionals and entrepreneurs.

  • Networking opportunities with local businesses and industry leaders through events and partnerships.

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Exclusive Discounts:

  • Discounts on POP CoLAB memberships and access to the DIY space for personal projects.

  • Discounts on all Made Here retail products

  • Special discounts on products available at The Pop Shop, including unique snacks, drinks, and locally-made items.

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Free Workshops and Events

  • Complimentary access to a variety of workshops and events hosted by POP CoLAB, promoting continuous learning and creativity.

  • Priority booking for popular events and limited-space workshops.

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Creative Environment:

  • Work in an inspiring and inclusive environment designed to foster creativity and innovation.

  • Access to well-equipped facilities and resources to support creative projects and initiatives.

How to Apply:

Interested candidates are invited to submit their resumes and cover letters outlining their qualifications and experience to discover@popcolab.ca. Please include "Executive Assistant Application—[Your Name]" in the subject line.

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Application Deadline: TBD

POP CoLAB and Made Here Manitoba are committed to diversity and inclusion in the workplace. We encourage all qualified candidates to apply, including those from underrepresented groups.

Join us in fostering creativity and supporting local artisans and entrepreneurs in Manitoba!
 

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